Starter
Small teams
KES 1,000 a month
plus KES 100 per employee
- Employee records, leave and attendance
- Performance goals and reviews
- Self-service and basic reports
- No payroll
Home / Industries / Cleaning and facilities management
Cleaning and facilities management
Payroll, compliance and staffing for cleaning and facilities companies whose people work across many client sites, shifts and weekends.
Common HR challenges in this sector
Sound familiar?
- Staff deployed across many client sites, with attendance hard to confirm
- Night, weekend and public holiday work that needs correct overtime
- Minimum wage rules for cleaners, and clients asking for proof of statutory payments
- High turnover and last-minute cover for absent staff
- Supplies, equipment and transport costs that differ from site to site
How Nexalia Technologies supports this
Attendance, overtime into payroll and employee records for a workforce spread over many sites. Nexalia Expense gives site supervisors wallets for supplies and transport with approvals.
Nexalia HCM plans
A small monthly base plus a fee per employee. Payroll with Kenya statutory deductions starts in the Business plan. Start with a free 30-day pilot for your first 20 employees.
Business
Growing businesses
KES 1,500 a month
plus KES 200 per employee
- Includes all Starter features, plus:
- Payroll with Kenyan statutory deductions (PAYE, NSSF, SHIF, Housing Levy and HELB)
- Payslips
- Detailed payroll reports and exports
- Shifts, overtime and advanced attendance
- Configurable allowances and deductions
- Expanded permissions and approval workflows
Enterprise
Larger and complex teams
From KES 5,000 a month
plus KES 450 per employee
- Includes all Business features, plus:
- Recruitment (ATS) and onboarding
- Learning and training records
- Advanced reporting and analytics
- Multi-branch and multi-company management
- Priority support and implementation assistance
Enterprise Plus
Custom
Quoted
custom annual contract
- Everything in Enterprise, extended to fit your organisation:
- AI assistant and API access
- Custom workflows, compensation and succession planning
- Custom modules, integrations and reports
- Other agreed requirements, quoted according to scope
Upgrading keeps all your data. Moving to a higher plan switches on additional features on the same records, with no data migration.
Start the free 30-day pilot Compare all plans
Starting prices in Kenya Shillings, excluding taxes, not a quotation. Setup, data migration and training are charged separately, from KES 5,000.
Also from Nexalia
Job, crew and consumables management system
Site, crew and supplies records for cleaning and facilities teams working across many locations. This is another way we serve cleaning and facilities management, alongside Nexalia HR and payroll. It is built to order and scoped in writing, so we confirm exactly what you get before you commit.
Typical parts of the system
- Client and site records
- Crew scheduling and attendance by site
- Consumables and equipment stock
- Job cards and service checklists
- Client invoicing and statements
Nexalia POS features that fit this sector
- Consumables store with reorder levels
- Purchase orders and goods received for supplies
- Stock transfers between sites
- Cash and card sales for any walk-in product counter
See every Nexalia POS feature
Selling at the till
- Fast sales screen with product search and barcode, QR or SKU scanning
- Weighed and barcoded item pricing
- Held (suspended) sales and split payments
- Discounts with limits by role, and price override at the till
- Returns, refunds and exchanges with numbered credit notes, and layaway
- Open and close each till with a cash count, and an end-of-day Z-report
- Branded receipts, with prices VAT-inclusive or VAT added at checkout
Products and inventory
- Departments, categories and products, with size and colour variants
- Bulk and tiered pricing, and seasonal promotions and markdowns
- Barcodes and labels
- Batch and expiry tracking, and serial numbers
- Stock adjustments, transfers, stock counts and variance
- Stock ledger, valuation, reorder levels and low-stock alerts
- Dead, slow and fast-moving, overstock and understock reports
- Multiple warehouses and branches
Purchasing and suppliers
- Optional purchase requisitions
- Purchase orders from draft to approval to receipt
- Goods received posts to stock and payables
- Purchase returns
- Supplier invoices, payments, statements and aging
- Supplier scorecard, spend and lead-time analytics
Customers
- Customer records and walk-in customers
- Loyalty points and store credit
- Customer credit limits, invoices and statements
- Corporate and contractor credit accounts
- Customer segmentation and reports
Reports, people and control
- Executive and inventory dashboards
- Sales, profitability, stock and payables reports
- Export to CSV or PDF
- Staff roles: company admin, cashier, stock keeper, procurement officer and accountant
- Multi-branch and multi-company support
- Audit log of every change: who, what, when and why
- Company branding, tax identity (PIN, VAT), printers and hardware
Ready-made business set-ups in the demo
- Retail: supermarket, hardware, and fashion and boutique
- Restaurant and cafe: open tables, take orders, kitchen tickets (KOT), recipes, tips and service charge
- Pharmacy: dispense prescription medicines, controlled-drugs register, mandatory batch and expiry
- Wholesale and distribution: delivery notes and dispatch, contractor credit accounts
Add-ons, quoted separately: M-Pesa STK Push payments, KRA eTIMS receipts and integration, and offline selling. Not yet available: the built-in accounting ledger. We confirm what is included in your written quotation.
Nexalia POS is in early access, so it has no published price yet. A working demo is available on request, and features may change before release.
Frequently asked questions
Can you help us prove statutory payments to clients?
Yes. We prepare PAYE, NSSF, SHIF and Housing Levy for filing and keep clear payroll records, so you can show clients and auditors that deductions were calculated and paid.
Can you check whether we pay at least the minimum wage?
Yes. Our payroll review compares your pay against current minimum wage rules, and you can use the free minimum wage check on this site as a first look.
Where do I start?
Take the free Business and People Systems Health Check or send us an enquiry. We reply within one working day and the first conversation is free.
Talk to us about Cleaning and facilities management
We reply within one working day, and the first conversation is free.