It is the night before payday and you are double-checking numbers instead of sleeping. One wrong PAYE calculation. A missed NSSF submission. An incorrect payslip. A delayed salary. You did not start your business to become a part-time accountant, but somehow payroll has quietly become the thing you worry about most every month.
The cost of getting it wrong is not just a penalty. It is the trust of the people who show up for you every day.
With Payroll Support we take full responsibility for your payroll operations: processing accurately and on time, managing statutory deductions, payslips and reporting. Powered by Nexalia HCM, we automate processing, reduce errors and give you secure access to payroll records whenever you need them.
You run your business. We process payroll accurately and on time, and you stay in control of every approval.Our promise
What is included
- Monthly payroll processing
- PAYE, NSSF, SHIF and Housing Levy computed, with HELB where it applies
- Payslip generation
- Payroll reporting and analytics
- Payroll reviews, audits and reconciliations
- Statutory filing support
What you gain
- Accurate payroll every pay cycle
- Reduced compliance risk
- Time saved for management
- Complete confidentiality and data security
How it works
We review your current payroll, headcount and any outstanding issues.
We agree the scope, the pay calendar and the price in writing.
We take over with a structured handover and reconciliation, then run every month on Nexalia HCM.
A partner reviews every managed payroll run before it is paid.
Pricing
Starting prices in Kenya Shillings. A formal quotation is confirmed before any work begins.
| Service | Price |
|---|---|
| Payroll outsourcing | KES 300 to 500 per employee a month, minimum KES 5,000 a month |
| Standard scope: single payroll group, monthly cycle, statutory deductions, payslips and reports | From KES 300 per employee |
| Extended scope: adds variable pay, overtime, loans and advances, many allowances or several locations | From KES 400 per employee |
| Complex scope: multiple payroll groups or entities, shift-heavy payrolls, heavy reconciliations or multi-country | Up to KES 500 per employee |
| Managed People and Payroll (HR and payroll run for you) | From KES 1,000 to 1,600 per employee a month, depending on team size. Minimum KES 10,000 a month |
| Nexalia HCM alongside payroll outsourcing | KES 250 per employee a month, no minimum |
| Payroll review or audit | From KES 15,000 |
| Payroll setup (one-time, charged separately) | From KES 5,000 |
| Statutory and payroll advisory | Custom quote |
Priced per employee per month by what the payroll involves, with a KES 5,000 monthly minimum. Setup is a one-time fee from KES 5,000, charged separately. Setup is a one-time fee and add-ons are charged separately, quoted before work begins. Statutory payments are not part of our fee and are remitted at cost. Multi-entity or multi-country payrolls may need a customised quotation. We do not promise automatic compliance. You remain responsible for approvals and statutory decisions, and we make that clear from the start.
How Nexalia Technologies supports this
Nexalia HCM automates PAYE, NSSF, SHIF and Housing Levy calculations with configurable rates and a seven-stage approval workflow.
Industries we serve
Frequently asked questions
What does payroll outsourcing cost?
KES 300 to 500 per employee a month depending on scope (standard from 300, extended from 400, complex up to 500), with a KES 5,000 monthly minimum. A one-time setup fee from KES 5,000 is charged separately. Managed People and Payroll, which adds HR support and Nexalia access, is from KES 1,000 to 1,600 per employee a month. Statutory payments are remitted at cost.
Can you take over payroll mid-year?
Yes. We run a structured handover and reconciliation to take over cleanly at any point in the year.
Do you handle payroll across more than one East African country?
Nexalia HCM includes a statutory filing calendar for Kenya, Uganda and Tanzania. Multi-country payrolls are priced as complex scope and may need a customised quotation. Tell us your set-up and we will confirm what we can run.
Who checks the payroll before it is paid?
Every Scorelian-managed payroll run is reviewed by our Regional Finance Manager. You approve each payroll and remain responsible for approvals and statutory decisions.
What are the current statutory rates?
See the free payroll calculator, which uses 2026 rates for PAYE, NSSF, SHIF and the Housing Levy.
Related services
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Talk to us about payroll support
We reply within one working day, and the first conversation is free.